Since its beginning, the Bulletin has been managed by an Editor in Chief with the support of volunteer editors which form a committee. In its current form, the committee has no fiduciary responsibility. That is vested in the Board of Directors.
In December, 2020, the Board of Directors of Diversity Fairs of Virginia (DFV) agreed unanimously to additional management changes for the Bulletin of Loudoun County History. These understandings will be reviewed again following the publication of the 2021/22 edition in the Spring or Summer of 2022 (meetings depending on the pandemic) as we work to expand our editorial capacity and market.
Essentially, the committee of volunteer editors proposes articles for consideration, standards for publication and engages in marketing proposals. The volunteer committee is led by an Editor in Chief, who is also a member of the Board of Directors of DFV. The Bulletin if non-partisan, though it supports the concepts of diversity advocated by DFV. It is not associated with any political party or political cult.
Members of the Editorial Committee change regularly and in 2021/22 are:
Larry Roeder, Editor in Chief
Lori Hinterleiter Kimball, Historian
Jana Shafagoj, Historian
Barry Harrelson, Copy Editor
Plans are also being considered to expand the membership in 2022.
The Board confirms that the Committee acts with editorial freedom, except that the Board would wish to be consulted about any proposed articles advocating views at variance with DFV’s mission of advancing social diversity and equality.
The Board compliments the Committee for attracting donors, so that copies can be distributed to public libraries, public high schools, a middle school, and other locations, and recommends this concept be expanded.
The Board concurs with the majority opinion of the Committee that the next two issues should be annual, leaving open the idea of expanding to a semi-annual periodical later, if the market would be welcoming and if the workload can be handled.
The Board suggests that every third issue at least, including the 2021/22 issue, be in color, so long as the cost is not prohibitive.
The Board requests that the Committee recommend methods of expanding publicity, sales, and discussion groups, considering the impact of COVID-19, with the goal of more than doubling distribution in 2022/23. The suggestions will be used to develop an overall publicity strategy for all DFV projects.
The handling of receipts and expenses are managed by the Editor in Chief, in consultation with the Treasurer of DFV.
The editors and the Editor in Chief are responsible for recommending articles for publication and voting on their potential inclusion. They are also asked to help with the editing, though the final copy-editing burden is the responsibility of the Editor in Chief and any copy editors he or she might bring on board. (note: The Bulletin does have a copy editor named Barry Harrelson. To help with technology issues, DFV uses Tech 2 Us.
Voting is by the majority method.
Meetings may be in physical form, which is preferred, or by zoom or other technologies. Minutes must be maintained.
A quorum of the Editorial Committee is defined as three.
The Editor in Chief is solely responsible for technical interactions with Amazon.com, (or other digital services) which would publish the Bulletin. He or she also sets the agenda and venue for meetings, in consultation with the Committee, as well as Day to Day Management.